Contents
- Index
What can this program do for you?
(Web Home)
The following real world examples should give you some ideas on how others have been able to use this program to solve specific problems. If you think the Amplios Document Filer can solve a problem for you, why not start an evaluation today with a free two week temporary license? You will find other application ideas and information on adding bar codes to your documents in this help file. Click here >> IDEAS
Work Orders
John works in a manufacturing company that uses paper work orders issued to the shop floor to setup and follow each job. The operators record information on the paper work order as the job progresses. At the end of the job the work orders are turned in to John. He sorts through the work orders and has them filed in standard filing cabinets. The files have to be managed to handle the ever changing volume of work orders, archiving of old documents, etc. People often need to look up something that was recorded on the work order, so the files have to be manually searched to retrieve the original paper document. Work orders retrieved from the filing system are sometimes not returned or are misfiled.
John found the Amplios Document Filer and learned how easy it is to add a bar code to each printed work order. John setup a test by adding the bar code to newly created work orders. He requested a free two week temporary license for the program and started his evaluation. When the work orders came in at the end of a job he loaded them into a copy machine with scanning capability. The copier scanned the work orders, gave them a sequential number, and saved them to a folder on the companies computer network. John setup the Amplios document filer to monitor the folder where the scanned work orders were stored. When new work orders are detected in this folder, the program processes them by reading the work order number from the bar code, renaming the document using the work order number, and filing the renamed work order in a separate folder on the computer network.
The work orders are now readily accessible to all employees with network access. Since they are all filed by the work order number, retrieval is quick and easy. Work orders can be viewed at work stations and printed if necessary. With evidence of improved productivity and lots of positive feedback, John decided to purchase a permanent license for the Amplios Document Filer for his company. People in John's company are now coming up with other ideas on how this program can be used to help manage their document filing and needs. Since the program is currently designed to handle up to 32 different sets of folders, there should be no problem in meeting new requirements for some time to come.
Lab Reports
Mindy is a supervisor in a laboratory which produces many types of reports and papers. These reports are on paper documents that are currently filed by project number. Each document currently has a bar code on it with project number information. The technical information in the documents is confidential. Managing the increasing volume of paper has become a concern for Mindy and she went looking for solutions. She knew that the solution should utilize the bar coding on the documents. She found a variety of costly solutions available but she hoped to find sometime that would better fit in her budget. She found the Amplios Document Filer.
She obtained a two week temporary license for the program. She started her testing with the research papers since their volume was lower. She setup a folder on her computer to contain a copy of the original documents. She also setup the program to compress and encrypt the files when they are processed. Her initial test had the processed documents saved to a file on her computer with immediate deletion of the original files from the ready to file folder after processing. Each file processed was named by the project information in the bar code. The document was compressed and encrypted with a password.
This has worked so well that management has now decided that the compressed and encrypted reports can be located on a network server with read only access for most users. People will need both network access and a password to the reports for viewing. Mindy purchased a permanent license for the Amplios Document Filer and is now setting up the program to manage the high volume of daily lab reports.
Bills of Lading
Carmen is the logistics manager for a trucking company. Everyday she has hundreds of bills of lading that need to be processed, filed and managed. The volume of business is increasing and she needs to find a way to deal more efficiently with the paperwork so she can have her employees focus on other more important tasks. Carmen had training in bar coding in her school work and had experience using bar codes in her previous job. She proposed and led a project to add bar code information to the bills of lading. It was such a long process to get her IT department to add the bar code to the documents. They said that they could also create a system for her to use the bar codes to manage the documents but it would be months in coming and it would be costly. Carmen did a Google search and found the Amplios Document Filer. She immediately obtained a temporary license and setup a test using scanned bills of lading on her system. It did not take her long to decide that this is the solution she needed to better manage her paperwork bottle neck. She showed her results to management and obtained approval to buy a permanent license. She is now leading a project to implement this program at her location and several others within the company.